Cheat sheet – prompts for managers

Cheat sheet – prompts for managers

Tested prompts from today. Replace the square brackets with your own content and use / to reference a file, e-mail, meeting or person.

Morning and mail

Task	Prompt
What’s on fire	Which e-mails from the last [3 days] need my reaction or decision? For each: who, what they want, by when. Sort by urgency.
Long thread	Summarize this thread: what it is about, what each person thinks and what is expected from me.
Reply	Reply that [decision]. Ask [whom] for [what] by [when]. Short and friendly.
Sensitive reply	Write a professional, empathetic reply. Acknowledge [problem], explain [cause], propose [next step]. Don’t promise [what].
Tasks	Create a table of tasks and deadlines for me from the e-mails of [period].

Documents

Task	Prompt
Minutes	Turn these notes into minutes: attendees, items, decisions, task table (who – what – by when).
Contract	Compare this document with /[policy]. Table: article – proposal – requirement – proposed wording – risk.
Report	Write a one-page status of [project/division] for [whom]. Use /[sources]. Structure: summary, numbers, risks, decisions.
Change tone	Rewrite for [the CEO / a customer] – more concise, max. [100] words.

Data

Task	Prompt
Overview	Summarize the key findings from this data in 5 points.
Calculation	Add a column [name] = [formula in words].
Exceptions	Highlight rows where [condition].
Trend	How does [metric] develop by [dimension]? Compare [period] with [period] and show a chart.
Data quality	Check for duplicates, typos and empty values and suggest fixes.

Presentations and meetings

Task	Prompt
Deck	Create a presentation from /[document] for [audience], max. [5] slides, titles as conclusions.
Notes	Add speaker notes, about 60 seconds per slide.
Questions	Which questions will [role] ask about this presentation? Suggest answers.
During a meeting	Summarize the discussion so far. What did we agree on and what is open?
After a meeting	Write a follow-up e-mail: decisions and tasks in a table (who – what – by when).

Decisions

Task	Prompt
Preparation	Prepare me for [meeting]: status of each item, what is expected from me, what I propose.
Options	Compare options [A, B, C] in a table by cost, risk and impact on [customer].
Devil’s advocate	Play a critical [CFO]. What speaks against my proposal?
What’s missing	What information are you missing to make the recommendation more reliable?