Traffic-light exercise
Traffic-light exercise
Time: 5 minutes, together Output: green, amber or red – and why
For each situation decide: green = fine · amber = only with conditions · red = no. The review ladder and the “which data in which tool” table help.
| Situation | Colour | Why / under what conditions | |
|---|---|---|---|
| a | A salesperson pastes a competitor’s price list into their personal ChatGPT to prepare a comparison. | ||
| b | HR lets Copilot rank 60 technician CVs and invites the top 10 to interview. | ||
| c | A field technician asks the internal agent over the manuals what error E-217 on a level-crossing controller means. | ||
| d | Marketing generates an AI image of a “happy mayor” at a new traffic-light junction for a campaign. | ||
| e | A project manager gives Copilot Cowork the task of sending the weekly project summary to the customer automatically, unchecked. | ||
| f | A controller has Analyst recalculate project variances and checks the results in Excel before the report. |
Review ladder – reminder
| Level | Output | Check |
|---|---|---|
| 1 | Internal drafts | author checks it (verify, fix, approve) |
| 2 | Decision support | verify numbers and sources, disclose AI use |
| 3 | External outputs | second person + approval |
| 4 | Legal, financial, safety | AI only prepares, a human decides, four eyes |
| STOP | Automated decisions about people, emotion recognition | prohibited |